Monitoring and Evaluation (M&E) Plan

Springs of Hope Care Ministries and Orphanage Centre OVC project will develop a comprehensive performance monitoring plan at the project start-up to meet the reporting requirements of the funders. The performance-monitoring plan will be developed with the participation of all stakeholders including the, district and sub county administration, partnering organizations, selected artisan/small business owners, OVC and their households, and people living with HIV/AIDS. A simple participatory assessment tool similar to Logical Framework Analysis currently being used will be developed to determine OVC assistance needs and priorities, which will also provide baselines against which future assessments can be compared and changes measured.

Monitoring will largely be undertaken through reporting mechanism and documentation of project activities. Data will be routinely collected on a daily basis by OVC and OVC households/caregivers artisans/small business owners and submitted on a monthly basis to Springs of Hope Care Ministries and Orphanage Centre OVC committee for aggregation and analysis. There shall be community project committees at parish and sub county level headed by project assistants in charge of programmes, who shall be responsible for the approval of budgets, work plans, monitoring the realization of project results and shall also call periodic meetings.

Springs of Hope Care Ministries and Orphanage Centre OVC committee in collaboration with the district and sub county committees, and partner organizations will also conduct monitoring visits to assess progress, and make quarterly reports to be submitted to the funding partner. Monitoring reports will include a summary of key activities undertaken during the reporting period. A description of progress towards attaining results, problems encountered, their potential effect on the success of the activity shall be addressed by the proposed action, to check the problems of key activities to be undertaken during the next reporting period. Information on project progress will also be shared across different levels of the organization and across partner organizations and other stakeholders through regular meetings and workshops conducted by the Springs of Hope Care Ministries and Orphanage Centre. Ministry of Gender labor and social development shall be an overall over-seer of the project.

During project implementation, monitoring information will inform ongoing efforts and at the end of the project M&E data will be used to document outcomes and project effectiveness, advocate for evidence based policy reform as well as argue for increased funding and or extension of the project.

Springs of Hope Care Ministries and Orphanage Centre OVC project is currently using Logical Framework Analysis (LFA) tool for data collection, documentation, aggregation and analysis of project activities. The M&E system to be developed will build on the existing system and ensure alignment particularly of the indicators. Springs of Hope Care Ministries and Orphanage Centre OVC project through artisans, OVC community groups, extension workers will carry out direct implementation of project activities and no sub-grants will be made.

Evaluation:

The evaluation of the programme to assess whether or not and to what extent the various objectives of the programme have been achieved will be done at the end of the year. The evaluation exercise will adopt a participatory approach involving all stakeholders, project management staff, OVC community groups, OVC and their households, partner organisations, consultant but will be spearheaded by an independent body to ensure objectivity. All stakeholders will participate in the collection and analysis of data. OVC project staff and partnering organisations will be trained in basic data collection techniques to enable them take lead in the evaluation exercise. The results of the exercise will provide best practices and lessons to learn from and to be used to modify the project and shall be disseminated to all stakeholders through the regular monitoring meetings.

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